WebCenter Reports Manual


Web Center Reports

 Approved Web Timecards

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Purpose:

This report allows you to view the regular, overtime, double, and total hours of the approved timecards for that week. This is also useful for billing purposes since each category of hours is totaled for all employees.  

Parameters:

  1. Start Date: Starting message logged date of your desired date range

  2. End Date: Ending message logged date of your desired date range

  3. Group By: A list of different fields to group the data onto the report. Has the following options:

    1. No Grouping

    2. Weekend Date

    3. Employee

    4. Order

    5. Department


Approved Web Timecards Detail

Purpose:

This report allows you to view the specific punches that occur throughout the day including time in, time out, lunch, and break. Each day is displayed for the week. This is great for looking at detailed individual employee timecards for the week.

Parameters:

  1. Start Date: Starting message logged date of your desired date range

  2. End Date: Ending message logged date of your desired date range

  3. Show Punch Detail: A dropdown with options yes or no that allow you to choose how much timecard detail you want to view.

Assignment History By Department

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Purpose:

This report displays assignment information within a specified date range and sorts them by department. This is useful if you want to find what assignments are within a certain department.

Parameters:

  1. Start Date: Starting message logged date of your desired date range

  2. End Date: Ending message logged date of your desired date range


Average Assignment Length

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Purpose:

This report allows you to view a line chart of the average assignment lengths within a chosen date range. Information for assignments that are not open is displayed. This is great for gathering statistical information regarding assignments.

Parameters:

  1. Start Date: Starting message logged date of your desired date range

  2. End Date: Ending message logged date of your desired date range

Current Assignments

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Purpose:

This report allows you to view all assignments that are currently active. The assignments can be grouped by a selected parameter. This is useful for quickly finding all open assignments and grouping them as needed.

Parameters:

  1. Group By: A list of different fields to group the data onto the report. Has the following options:

    1. Department

    2. Customer

    3. Order

Current Timecard Status

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Purpose:

This report shows a list of timecards for the weeks with weekend dates within the selected date range. There are a number of filtering options provided. This report is great for confirming that all timecards for a particular week are the correct status.

Parameters:

  1. Status: A list of different kinds of timecards that can be viewed. Has the following options:

    1. All Current Week Missing Timecards

    2. Web Only: All

    3. Web Only: Not Submitted

    4. Web Only: Submitted, Not Approved

    5. Web Only: Approved

    6. Web Only: In Proofing

  2. Weekend Date: The week end date for the week that you want to display

Daily Time

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Purpose:

This report shows a list of all employees who were clocked in between a start and end time on a selected day. Great report for a summary view of employees that worked in all assignments for a given attendance date or for finding a report that is within a specific time period.

Parameters:

  1. Attendance Date: Date that you want to view

  2. Assignment Start Time: Dropdown list of times that specify when the assignment is to begin for the attendance date

  3. Assignment End Time: Dropdown list of times that specify when the assignment is to end for the attendance date


Daily Time (Hours)

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Purpose:

This report is a more detailed version of Daily Time; it displays the number of hours an employee worked for that attendance date along with billing information. This is useful for billing purposes since all of the bill rates for each category of hours are included. It is also great for examining the hours worked by several employees for a certain attendance date.

Parameters:

  1. Attendance Date: Date that you want to view

  2. Assignment Start Time: Dropdown list of times that specify when the assignment is to begin for the attendance date

  3. Assignment End Time: Dropdown list of times that specify when the assignment is to end for the attendance date

Ended Assignments

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Purpose:

This report displays a list of assignments that are not currently active within a chosen date range. Great for easily monitoring correlations between employees and the reasons why an assignment was ended.

Parameters:

  1. Start Date: Starting message logged date of your desired date range

  2. End Date: Ending message logged date of your desired date range

  3. Group By: A list of different fields to group the data onto the report. Has the following options:

    1. Reason

    2. Department

Hours by Department

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Purpose:

This report allows you to view the total hours by department; it is also broken down by employee. This is useful for finding total hours and cost remaining for a department or doing an hours comparison between departments.

Parameters:

  1. Start Date: Starting message logged date of your desired date range

  2. End Date: Ending message logged date of your desired date range

Invoice Payment Breakdown

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Purpose:

This report displays a list of invoices with Invoice Dates that lie within a chosen date range. This is great for viewing information for several invoices at once without needing to go through them one by one. It can also be used to quickly view invoices within a date range and their find remaining balances.

Parameters:

  1. Start Date: Starting message logged date of your desired date range

  2. End Date: Ending message logged date of your desired date range

Missing and Pending Timecards

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Purpose:

This report displays all employees with missing timecards between two specified dates. This is useful if you need to quickly find missing and pending timecards. An employee will be labeled as having a missing timecard if they are assigned to the customer for the date range but have no Timeclock timecard. Great report for monitoring and taking care of missing timecards.

Parameters:

  1. Start Date: Starting message logged date of your desired date range

  2. End Date: Ending message logged date of your desired date range

No-Show Assignments

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Purpose:

This report shows a list of all no-show assignments within a chosen date range. Could be used to find employees who repeatedly do not show up for assignments.

Parameters:

  1. Start Date: Starting message logged date of your desired date range

  2. End Date: Ending message logged date of your desired date range

Open Orders

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Purpose:

This report displays all currently open orders. This is useful if you need to quickly find open orders to create assignments.

Order Fill Ratio

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Purpose:

This report allows you to view a list of orders and their fill percentage. Great for finding unfilled assignments so you can assign employees to that assignment, or for looking up an order to see if it is filled before assigning anymore employees to that order. This report can be used with Open Orders report to efficiently assign employees.

Parameters:

  1. Start Date: Starting message logged date of your desired date range

  2. End Date: Ending message logged date of your desired date range

  3. Show Filled allows you to filter the orders based on their filled status. The choices are

    1. Show All

    2. Show Filled Only

    3. Show UnFilled Only






Overtime by Department

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Purpose:

This report displays a list of employees with hour details and invoice and cost and information. This is useful for monitoring overtime costs.

Parameters:

  1. Start Date: Starting message logged date of your desired date range

  2. End Date: Ending message logged date of your desired date range


Paper Timecard Print Off

Purpose:

This is a printable paper timecard. You can enter an assignment id and the timecard for that assignment will be displayed. This is useful for quickly giving employees timecards if they forget to bring theirs.

Parameters:

  1. Assignment ID: Allows you to choose which timecard you want to view based on its assignment id

Payment Ledger

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Purpose:

This report shows a list of payments made on invoices that have their payment date within a specified date range. Great for finding a summary of payment information for invoices and for checking if an invoice was paid on time or late.

Parameters:

  1. Start Date: Starting message logged date of your desired date range

  2. End Date: Ending message logged date of your desired date range


Placement Calendar

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Purpose:

This report is a month calendar that displays employee assignments. You can select which month and year you want to view. This is great for quickly getting a general view of assignments for a particular month or months from previous years.

Parameters:

  1. Month: A drop down list of months that allows you to select which month you want to view

  2. Year: A text box that allows you to specify the year for your month parameter

Purchase Orders by Department

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Purpose:

Displays a list of purchase orders that are grouped by department and are filtered by date range. This is great for monitoring

Parameters:

  1. Start Date: Starting message logged date of your desired date range

  2. End Date: Ending message logged date of your desired date range


Spending

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Purpose:

This report displays a bar chart of a department's spending. There is also a list of hour details along with a specific breakdown of the department's spending for regular, overtime, doubletime, and total hours.

Parameters:

  1. Date: Starting message logged date of your desired date range

  2. End Date: Ending message logged date of your desired date range

  3. Group By: A list of different fields to group the data onto the report. Has the following options:

    1. No Grouping

    2. Department

    3. Employee

    4. Order

    5. Week

Timecards Advanced

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Purpose:

This report allows you to view time card information in variable detail, grouping, sorting and status filtering. This is helpful if you want to look up all timecards within a specific time period and group or sort them in a specific way. The varying level of detail allows you to make this report summarized or detailed as needed.

Parameters:

  1. Date: Starting message logged date of your desired date range

  2. End Date: Ending message logged date of your desired date range

  3. Show Punch Detail: A dropdown with options yes or no that allow you to choose how much timecard detail you want to view.

  4. Group By: A list of different fields to group the data onto the report. Has the following options:

    1. Department

    2. Job Title

    3. Branch

  5. Group Filter: A drop down that filters on the name of the selected Group By you selected. Has the following options:

    1. Customer Name

    2. Job Title

    3. Branch Name

  6. Sort: A list of different fields to sort the data within the specified group. Has the following options:

    1. Employee

    2. Weekend Date

    3. Timecard Status

  7. Timecard Status: A list of different kinds of timecards that can be viewed: Has the following options:

    1. All

    2. Unsubmitted

    3. Submitted

    4. Submitted By Me

TimeClock Daily Summary

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Purpose:

This is report displays a summary of time clock information for a chosen date. This is great for quick timecard lookups for a particular day or if you just want a summary of time clock information without details.

Parameters:

  1. Attendance Date: Date that you want to view

TimeClock Missing and Pending Timecards

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Purpose:

This report displays all employees with missing timecards between two specified dates. This is useful if you need to quickly find missing and pending timecards. An employee will be labeled as having a missing timecard if they are assigned to the customer for the date range but have no Timeclock timecard.

Parameters:

  1. Start Date: Starting message logged date of your desired date range

  2. End Date: Ending message logged date of your desired date range

TimeClock Printable Timecard Summary

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Purpose:

This report displays a summary of time clock punches for every employee in every department. It is grouped by department then by employee name. This is useful if you want a complete list with every time clock punch in the company for printing or reference.

TimeClock Raw Punch Log

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Purpose:

This report displays a log of raw punches grouped by department from the time clock. It will reflect original punch times before punches have been changed by snapping rules or user edits. This report is useful for simple punch time lookup and figuring out what edits to a timecard may have occurred.

Parameters:

  1. Start Date: Starting message logged date of your desired date range

  2. End Date: Ending message logged date of your desired date range

TimeClock Weekly Summary

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Purpose:

This report allows you to enter a weekend date and view all of the punch in and punch out times for an employee for that week. Great report for monitoring an employee's punches and looking for inconsistencies or by observing the Warning List column.

Parameters:

  1. Weekend Date: The week end date for the week that you want to display


Unpaid Invoice Detail

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Purpose:

This report displays a list of all invoices that do not have a zero balance. This is useful if you want to quickly find invoices that still need to be paid and monitoring their late fees if they have any.


Upcoming Assignments by Department

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Purpose:

This report shows a list of all upcoming assignments that have a start date in the future. This is useful for efficiently finding future assignments so an employee does not get assigned to a current assignment that will overlap with a future assignment of theirs.

Vendor Order Status Summary

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Purpose:

This report shows a status of all distributed orders and is useful to track how many are required vs. assigned to a position, start dates, and fill ratio.


Vendor Payments

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Purpose:

This report displays all payments that a staffing agency has made or not paid within a given date range.  This is helpful for Vendors to track outstanding payments and collections from the staffing company.



Vendor Pending Payments

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Purpose:

This report displays a list of timecards that have been processed but have not been paid out and display statuses with the week the timecards were processed.





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