Enterprise can assist with tracking the accrual and the usage of the sick time.
*Note - Before an accrual can be added to the employee record, it must be set up in the administration area of Enterprise. Please see your system administrator for the specific accrual plans that are offered and setup in your database.
Accruals may be based on what the employee has qualified for. They may also be based on a specific customer or assignment offering:
To set up the accrual on the employee, navigate to the employee, expand the pay setup menu in the navigational tree and select accruals:
Click the + icon to add a new accrual. This will open the accruals form:
1. Select the accrual type the employee is qualified for.
2. Indicate that this accrual is active. If the employee ever becomes ineligible for the accrual, simply deselect the check box.
3. If this accrual should also be set up on the assignment and/or customer record before it comes into effect, check the "Requires Assignment" and/or the "Requires Customer" box.
4. The accrual tier must be selected on the employee in order for it to go into effect. Under the "Tier" column, set the accrual tier and rates at which the employee will accrue sick time. Depending on an employee's longevity with an organization, sick time may be accrued at a different rate. i.e: employees may accrue at a certain rate for the first year, but then accrue more during subsequent years.
After rates are chosen, select the Tier and enter the effective date for that tier. In our example above the employee will accrue the sick pay year 1 rate starting on 11/1/2015. Then on 11/1/2016 they will begin to accrue at the higher rate.
*Note - The activation of the 2nd tier will NOT deactivate the 1st tier. It is recommended that you create a task as a reminder to deactivate the 1st tier prior to starting payroll for the week the 2nd tier will activate. If the 1st tier is not deactivated the employee will accrue both rates.
Once the options for the sick time accrual have been set, click "Save" to save the accrual.
*Note - Based on how your administrator has configured your accruals, there may be multiple tiers within an accrual. Accruals may have an unlimited number of tiers.
*Note - Accruals may be based on several different calculations including: anniversary, annual, hourly, hours threshold and pay period. Different rules can be set up by your administrator for each accrual such as: what payroll codes will allow for accrual, if the accrual allows for a negative balance, the maximum number of hours that can be accrued, carried over, etc. Please see your TempWorks administrator for details on your organization's specific accrual packages.
If an accrual is customer specific, meaning employees will accrue sick time while working at a specific customer, set up the accrual under the defaults/accruals area of a customer record.
Choose the appropriate accrual package by clicking the "Selected" column's check box that corresponds to the package which should be applied. If the accrual should be applied to all of the customer's departments check the the "Apply to Depts" box, as well.
If an accrual is assignment-specific, meaning the accrual will be specific to a particular employee's assignment, set up the accrual from the details/accruals area of the assignment record:
Select the appropriate accrual package by clicking an x in the "Selected" column next to the accrual package which should be applied.