To ensure that the State Unemployment rates are up to date, TempWorks has made it easy to access each jurisdiction and update information within Enterprise.
Accessing SUTA Setup:
Step 1: From the (1.) all options section of the navigation tree select (2.) administration. Once there, select (3.) employers.
Step 2: Double click on the entity (company) that you would like to update SUTA information in:
Doing so will automatically navigate users to the related employer setup page:
1. Legal Name: Will be the name that appears on all W2's for this Entity
2. Fed Employer ID: Will be the ID on all W2's for this Entity
3. Mailing Address: Will be the return address on all W2's for this Entity
4. Mag Media: Will be in the Federal SSA W2 File
Step 3: Navigate to the "Jurisdiction Setup" page within the "employers" section. Select the + icon to add a new jurisdiction, or the pencil icon to edit an existing jurisdiction.
Editing a jurisdiction: Double click a line item, or select the pencil icon to open the "edit tax jurisdiction" window:
*Note* existing jurisdictions may not appear in the jurisdiction list. If you select the plus icon and type in a juris for which you already have an employer id, the employer id will prefill with the existing ID. All you will need to do is fill in the other required fields and save and it will appear in Enterprise moving forward.
Pay method, pay frequency, and filing method (all required) are informational fields only so you can fill it in with your actual information or if you unsure you can pick anything and save and it won't have any negative impact.
1. Employer Identification Number: Will be the number that appears on W2's (box 15) and on the state and SUTA applicable wage reporting.
Step 4: Navigate to the "SUTA Setup" page within the "employers" section.This allows the setup of State Unemployment and related Frequencies, ID Numbers, and Rates with Start Dates as needed per entity.
Adding a new unemployment jurisdiction: The + icon will open a new, blank "unemployment tax setup" window.
Editing an existing unemployment jurisdiction: Double click a line item, or select the pencil icon to open the related "unemployment tax setup" window:
Step 5: Utilize the (1.) +, pencil, and x icon to make edits to the related tax rates.
Adding tax rates: Selecting the + icon will open the "add tax rate" section of the unemployment tax setup.
1. Rate: Should be entered as a straight percentage. For example, if the rate is 2.5%, enter the rate as 2.5.
2. Upper Limit: Refers to the wage limit for the state.
3. Start Date: The effective date of the rate.
Changing SUTA Rates: Changing existing rates should be used when updating SUTA rates as well as when retroactively applying rates. Select the pencil icon from the "unemployment tax setup" window to expand the "edit tax rate" section.
*Note*To enter a rate before its effective date, double click on the related jurisdiction and select the + icon to enter the new information.
1. Rate: The state determined rate calculated specifically for your EINC (company).
2. Amount: Rate * Upper Limit; the max amount deducted per employee
3. Lower Limit: The point at which the tax calculation should begin; should remain at $0 for SUTA. The lower limit should be calculated and then input into the 2nd tier.
4. Upper Limit: The threshold of taxable wages determined by each state; see the APA for details.
5. Max Reportable: The threshold of taxable wages determined by each state; see the APA for details.
6. Start Date: The effective date of the new rate.
7. End Date: The anticipated end date of the rate.
*Note* When editing an existing SUTA rate be sure to edit the second tier in addition to the first tier. The 'Amount' should be calculated based on the information from the first tier item and then entered into the second tier item. The 'Lower Limit' should be .01 cent more than the upper limit on the first tier.
Recalculating SUTA Rates:
You may use the retroactive feature if your SUTA rate is effective for the entire calendar year. If it changes mid-year, please contact TempWorks Support for additional assistance.
*Note* Upon entering an updated SUTA Rate, if the start date is prior to the current date, you have the option to correct taxes that have been calculated for the current open year by clicking (8.) the "correct taxes for this jurisdiction..." box. This difference in the originally accrued SUTA cost and the new and accurate SUTA cost will be reflected in the current Week End Bill.
Wage Base Limits: To view the new SUTA wage base limits, please refer to the APA. Any wage base limits not shown have not been published by the state yet.