Customizing the Registration Page
HRCenter has a myriad of options when it comes to setting up a registration screen that is inviting to future applicants. Within the administration section you may select configurations such as validation options (SSN/email validation) that will impact how applicants register as well as decide the information that is requested when accessing HRCenter.
This article covers:
The first step to setting your preferences will be navigating to your HRCenter administration URL. Once here, use your credentials for Enterprise to log in.
If you do not have your HRCenter administration URL please reach out to your Project Manager or Account Manager from TempWorks for this information.
Once logged in, navigate to the 'Tenants' area and locate your tenant information connected to your database.
To begin the customization process navigate to the 'Registration' section of the configurations:
Below are a list of the common configurations for the registration section and how they are used:
Custom Registration Text
This text is visible on the registration page and can be used to communicate instructions to users or provide clarity on the information being collected and what it will be used for.
How Heard Of on Registration
Adds a drop down for applicants to select how heard of on the registration page.
You can require How Heard Of information by turning the Required How Heard Of switch on:
Middle Name on Registration
Allows the ability to make the middle name a required field upon registration:
Phone Number on Registration
Adds a required phone number input to the registration page.
Text of Select Work Flow
Select the update button to add custom text to the drop down where applicants will be able to select which workflow (application) they are filling out.
Don't forget to set translations if you have Spanish users by selecting New Translation.
In our example, we have different workflows named by type of work (Clerical, Industrial, etc.) so we ask on the drop down for applicants to select the " Type of Work Interested In"
When an applicant registers themselves in HRCenter, an employee record is created for them in Enterprise & Beyond for you to track their application progress. Enterprise uses email address to check against duplicates entering the database, however additional options for validation can be found in this section.
Below are a list of configurations designed to assist in duplicate detection.
SSN and Last Name Combo Validation
With this configuration turned on the applicant will be prompted for the last four digits of their "Social Security Number". HRCenter and Enterprise will use this information combined with the applicants last name to check for a duplicate record. (This config is mutually exclusive with "SSN Validation on registration")
SSN Validation on Registration
With this configuration turned on a required SSN input will be added to the registration page. (This config is mutually exclusive with "SSN and Last Name Combo Validation")
Both SSN configurations can be disabled, however if this is true HRCenter will only use email to validate and check for duplicates.
Validation Error for Duplicate Email or Duplicate SSN
Customizable error message displayed in red if there is a duplicate record detected upon registration by the applicant.