When and When Not to Use the HRCenter Form Builder

How does the form builder work?

The form builder allows users to design electronic worksheets that can be filled out online by candidates applying via HRCenter. These completed documents will send information back to Enterprise and are automatically stored on the employee record. 

There are a few key terms we'll be referring to in this document... 

Pre-Fill: Existing information from an Enterprise field automatically maps itself into the matching field of an HRCenter form. 

Post-Fill: Information completed within an HRCenter form field is mapped back to Enterprise and automatically populated into the matching field within the Enterprise record. 

Pre and Post Fill: Existing information from an Enterprise field automatically maps itself into the matching field of an HRCenter form. If the information within that field is updated within HRCenter, the new information is mapped back to Enterprise and automatically populated into the matching field within the Enterprise record. Unless specifically listed as pre-fill only, all mapped fields that are added to an HRCenter form (via the toolbox) are pre and post filled fields.  

Map/Mapping: Data mediation (or communication) between a source and a destination. So for example, in pre-filled fields the source is Enterprise and the destination is HRCenter

Can I use the form builder?

Most of the time, yes! There's no doubt that the HRCenter Form Builder can (and should!) be used to turn many of your hard-copy onboarding documents into an electronic worksheet that employees can complete and sign from their phone, tablet, or lap top. 

When can't I use the form builder? And why can't I?

Remember that in the form builder users are presented with a toolbox:

That toolbox contains the most popular fields from Enterprise that would be needed in an HRCenter form. For example- the employee name, SSN, date of birth, employee address, etc. This works great for forms where employees are signing and dating fields, enrolling in direct deposit, or entering basic personal information. 

For example purposes, if we think of this as an actual toolbox you've got your hammer, screwdriver, wrench, and tape measure. 

However, there may be times when you need a different piece of information from Enterprise to be listed in the form. For example, perhaps you have a form where your employee agrees to an assignment pay rate and start date. Neither of these items are listed in the form builder toolbox. 

This is when our technical team steps in with their extensive behind-the-scenes toolbox - full of circular saws, rubber mallets, impact drivers, cordless dremel rotary tools, and chisels to custom craft an HRCenter form that is able to successfully map information between HRCenter and Enterprise. 

*Note: Federal and state withholding forms, as well as the federal I-9 are included as pre-existing forms with your HRCenter implementation. 


Fields That Can Be Mapped Between Enterprise and HRCenter via the Form Builder Toolbox:

Personal Information Category:

Last Name

First Name

SSN

Middle Name

Employee Branch

Employee Date of Birth

Employee First and Last Name (Prefill Only)

Address Category:

Employee Address

Employee Address 2

Employee City

Employee State

Employee Zip

Employee Address Both Lines (Prefill Only)

Employee City/State/Zip (Prefill Only)

Contact Category:

Primary Phone

Employee Email

Employer Information Category:

Employer Fed. ID

Employer State ID

Employee ID Number

Employer Name

Electronic Pay Information:

Bank Routing Number

Bank Account Number


Examples of Fields That CANNOT Be Mapped Between Enterprise and HRCenter via the Form Builder:

From the employee record:

If your form includes....

  • Information related to employee adjustments - including secondary direct deposit, insurance (ACA, vision, dental, life, etc.), or loans. 
  • Information directly related to ACA and ACA enrollment 
  • Any of your Enterprise custom data fields (for ex. shoe size, t-shirt size) 

...a TempWorks representative will need to assist in writing custom pre and post-fill procedures to allow information to pass successfully between HRCenter and Enterprise. 

From the assignment record:

If your form includes...

  • Information related to the assignment's supervisor (name, phone number, email address)
  • Information related to the assignment's location (customer worksite name, address, directions, dress code, etc.)
  • The assignment's job title
  • The assignment's job description
  • The assignment's pay rate
  • The assignment's PO number 

...a TempWorks representative will need to assist in writing custom pre and post-fill procedures to allow information to pass successfully between HRCenter and Enterprise. 

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