How to Process WebCenter Timecards:
1. Review Timecards:
Begin by navigating to the (1.) timecards tab within WebCenter:
Once there, a table will display with all timecards that have been submitted by employees and are ready to be reviewed.
*Note- If nothing appears in the timecards area, ensure that you have setup the contact with a contact role on the correct order(s). Not sure how to do this , How to Apply Customer Contact Roles to Departments and Orders
*Note- If the contact is added to the order after the employee(s) have submitted time, the contact/employee will need to resubmit the timecards in order for them to appear under the review tab. Not sure how to do this, Customers: How to Edit and Submit Time Cards
Notice that there are different tabs that will change your view within the timecards section of WebCenter.
♦ All: Displays every timecard within WebCenter.
♦ Review: Displays timecards that have been submitted by employees are are ready for your approval. Users can select to approve or reject submitted timecards.
♦ Rejected: Displays timecards that have been denied in the review process and are waiting to be re-submitted by employees.
♦ Past Due: Displays timecards that from previous weeks that have not yet been submitted by employees.
The (2.) details section allows users to further investigate the specifics of a timecard. (5.) Hovering over any of the icons will display additional information and options:
2. Reject and/or Approve Timecards:
Upon reviewing timecards, users can make one of two selections - (3.) approve or reject.
♦ To reject timecards:
Select the reject or (4.) reject remaining button. This will open a reject timecards window where users will required to specify why they are rejecting the timecard. All text listed will be automatically emailed to the employee who owns the timecard. When a timecard is rejected it is also simultaneously unlocked so that employee(s) can make the appropriate corrections and resubmit for a second review.
♦ To approve timecards:
Select the (3.) approve or (4.) approve remaining button. When users select to approve an individual timecard, the status is immediately updated to approved:
When selecting to (4.) approve remaining timecards as a group, the approve timecards window will open to verify the action:
Viola! You are done! Now that your submitted timecards have been approved, your staffing provider is able to complete the payroll process.