Utilizing the PeopleNet Integration

Utilizing the PeopleNet Integration

PeopleNet is a time clock provider that creates time cards. Our PeopleNet integration allows you to export your assignment information from TempWorks to PeopleNet where you are able create employees timecards and then import those timecards back into TempWorks for payroll and invoice processing.

Exporting Assignment Information to PeopleNet:

Steps to follow once PeopleNet has been integrated to export the assignment information:

1. Navigate to pay/billexpand the actions menu and select export assignment info to PeopleNet:

 

2. Provide the date range for assignments being uploaded to PeopleNet.  The TempWorks default is to select the range of the current Weekend Bill (Monday - Sunday), however, the start date and end date can be determined by the user.

3. There is also an option to include previously uploaded assignments which have been recently uploaded:

Users may elect to include previously uploaded assignments which have been recently updated because, when modifications are made to Assignments and Employees:

  • Enterprise will know which fields are relevant to PeopleNet.
  • When any of these fields are modified on an assignment or employee, we will prompt them with the ability to update PeopleNet after the save if and only if the entity updated is related to an assignment which has been exported for upload.  If the rep chooses to update the information, PeopleNet will be updated.

Note: At this point, if Next is selected, leaving the customer and department names blank, the export will include updated assignments for all PeopleNet customers for the date range specified.  If you only want to upload assignments to PeopleNet for a specific customer or department, you may enter that information into the customer  name and department name fields.

Based on the options selected the results will be returned:

Notice, there is an option to exclude any assignments included in the list:

Excluded transactions will then be listed separately in the list from the included transactions:

Once all transactions have been reviewed and the appropriate items have been excluded, select next to navigate to the final step.

During this last step, users can select one of three options:

1.  Save file to your computer:

Select this option if you are not ready for the file to be uploaded to PeopleNet but would like to save it and have access to it for future use.  You will be asked to provide a file name and location for the file to be stored on your computer:

2.   Upload file to PeopleNet and mark assignments for future updates:

Select this option if you would like the file to be sent directly to PeopleNet's FTP system:

Note: TempWorks marks assignments for future updates because, let's say for example we export an assignment with a pay rate of $16.00 to PeopleNet with a date range of Monday - Wednesday.  Later in the week, we export the same assignment but now for the days Thursday - Friday.  Also, suppose we discovered the pay rate for the assignment should have been $17.00. Since we marked assignments for future updates, the second export will update the original export to set a pay rate of $17.00 for all days.

If the file already exists, there will be an option to overwrite the previous data.

3.  Mark assignments for future updates:

If this option is selected, assignment will be marked to automatically update but no file will be uploaded to PeopleNet.  then in the future, when you are ready to upload the assignments to PeopleNet, you will know the assignments include the most recent updates (if any exist).

Once completed, select Finish.

Import Time from PeopleNet:

Note: Before you select to Import PeopleNet time file, it is important to note that this information comes from PeopleNet, not TempWorks.  Be sure you follow the approporate steps with PeopleNet so the file is available to import into TempWorks.

 1. Once the import is ready from PeopleNet, navigate to pay/bill, expand the actions menu in Enterprise and select to import PeopleNet time file:

2. A prompt will ask for the file you wish to import:

3. Select the appropriate file from the list in the dropdown then select import file:

Note: After selecting a file to import into TempWorks, you may receive a warning the file has already been imported.  If you elect to re-import a PeopleNet file, know that new timecards will be created for all transactions in the file, inevitably creating duplicate timecards.

A prompt will notify you that the import was successful:

After a file has been successfully imported, the timecards will instantaneously be marked as "claimed" and a proofing session will automatically generate:

The imported PeopleNet transactions may be edited/corrected/updated in time entry the same way as non-PeopleNet transactions.

Proofing:

Time Entry:

Once you have proofed/confirmed that the transactions are correct, you may continue the pay/bill process as normal, with the new timecards imported from PeopleNet.

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