1094/1095 Process
1094/1095 process details the necessary steps in order to sign up for 1094/1095 services in TempWorks® for the year. This involves signing up, generating, printing and mailing the 1095-C documents, and uploading the 1094-C documents to the IRS.
The 1094/1095 process requires the following 4 steps:
*Note* To schedule your 1095-C Processing call or 1095-C Q/A call, please navigate here.
Review the TempWorks Year End calendar, including start and end dates of all year-end services, here.
Step 1: Sign-Up
The sign-up process for 1094c/1095c printing is handled by your TempWorks Account Manager.
In the event you would like to sign up for 1094c/1095c printing, and you have not previously, you will need to contact your TempWorks Account Manager.
Navigating to Enterprise > Pay/Bill > Other > 1094c/1095c > Worksheet while not being signed up for 1094c/1095c printing services will show the following:
Clients that have signed up for 1094c/1095c printing will see the following when navigating to Enterprise > Pay/Bill > Other > 1094c/1095c > Worksheet:
Step 2: Survey
The survey questions help the system know how to determine who needs a 1095-C and the proper codes that should be used. Most of this information comes directly from your insurance plan documents.
*Note* For a full break out of all of the questions and possible answers, please view the 1095 Survey Detail form.
Step 3: Create 1095s
This step consists of three sub steps. 
- Click Run Init to Initialize Employees
- Import BenAdmin Files
- This involves providing TempWorks with the coverage data from the year. These files need to be imported within a specific format. For information regarding this step please review the following Knowledge Base article found here.
*Note* In the event a BenAdmin file is being imported to replace existing information, you will receive the following validation prompt:
If the importing of the new BenAdmin file was successful, you will see the following validation message:
*Note* In the event Step 3 within the "Create 1095's" section has been completed without the importing of a BenAdmin file, you will receive the following validation message:
- Click Run to Create/Recreate 1095s
After Create/Recreate 1095s has been ran, you should review the 1095 Verification Report found on the right hand side of the worksheet. This report contains who the system determined needed a 1095 and exactly what will be printed on the 1095-C that will be printed and mailed to the employee within the IRS deadline.
Step 4: Approval
Once you have reviewed the report and have no further questions for the Year End team, select the "Approve" button which will open the "Approve Data" window:
*Note* After selecting the "Approve" button, please read through the entire confirmation dialog:
Once you have read through the confirmation dialog, you can select "OK" and TempWorks will start the printing process.
Selecting "OK" will return you to the 1094-C/1095-C worksheet section of Enterprise, and you will not be able to de-select the "Approve" button.
If you need further assistance, please contact the TempWorks Year End team.
Regardless of whether this box is checked, TempWorks will begin performing the 1094-C and 1095-C services on the published deadline date displayed in the Approved area of TempWorks.
*Note* By completing the approval step, in the event you utilize WebCenter, employees are able to access their 1099's and 1095-C's electronically via their Home or Pay History screen:
For more information, please see the article titled Employee: The Pay History Tab.
What Happens Next?
The next step is TempWorks will upload the 1094-C documents to the IRS within the deadline. Before they are uploaded, the TempWorks Year End team will email a copy of the 1094-C Verification Report for review. In the event you do not require TempWorks assistance uploading the 1094-C documents to the IRS, please reach out to your TempWorks Account Manager.
*Note* To review the IRS instructions please click here.
Need to Reprint a 1099 or 1095-C for an Employee?
1095-Cs and other tax documents can be reprinted from the employee record in Enterprise and Beyond.
- For Beyond instructions, please see the article titled Beyond - Reprinting or Viewing Tax Documents.
- For Enterprise instructions, please see the article titled Enterprise - Reprinting Tax Documents (Wage Summaries).
For 2023 and beyond, 1099s and 1095-Cs are able to be viewed and printed within WebCenter.
- For WebCenter instructions, please see the article titled Employee: The Pay History Tab