Affordable Care Act Benefit Lookback List

ACA Reporting

If you are using Enterprise or Beyond to track ACA information, we have a few report options for auditing, reviewing, or pulling out important information. Keep in mind that you can also create your own custom options utilizing a custom ACA Search. Check out Auditing Employee Records with ACA Searches for more information on search options available in your system. 

Looking for a list of all ACA Report options available? Check out ACA Reports Manual

Looking for the full reports manual? Check out Full Reports Manual.

Locating ACA Reports

ACA reports are listed in their own category under all options > reports in Enterprise: 

*Note* Reports in Enterprise require you to have specific security permissions. You will need to have access to the Affordable Care Act reports category in order to see or run any ACA related reports. Check out Enterprise - Security Roles for more information or talk to your admin if you are not seeing the reports you are expecting to. 


Affordable Care Act Benefit Lookback List

Purpose: Use this report to look back at average hours for employees by week to determine who may be eligible for insurance. This report can also be run to review employees that you may have missed adding hire dates for. 

The report looks to see if any of the employees qualify for the ACA Break In Service rules and if they do, then the report will not show them even if they meet the average hours requirement.  Break In Service rules are as follows: if the employee has not worked for a 13 week period or more, or the employee has not worked for 4 weeks or more, where that 4 week break is greater than the preceding work period (e.g. 3 week assignment followed by a 4 week break).

This report displays a list of employees who have a weekly average of hours great than or equal to an entered amount for a given date range. 

Parameters

 Parameter Description
Start DateThis is the starting date the report will use to report on hours, gross pay, etc.
  • Keep in mind this report runs off Weekend Bill Date. If you enter a date that is not Sunday it will pull information based on the Sunday following the date selected.
End DateThis is the end date the report will use to gather hours, gross pay, etc. for the report. Start date + End date = date range for this report.
  • Keep in mind this report runs off Weekend Bill Date. If you enter a date that is not Sunday it will pull information based on the Sunday following the date selected.
BranchSelect which branches you want to include on this report 
  • Keep in mind that you will only see branches available at your current hierarchy level so we recommend running this report at System, Subsystem, or Entity level to ensure the report pulls all applicable information.
Group ByIf you would like this report to group by branch, etc. use the drop down to select the grouping option. Otherwise, leave as "no grouping." 
ShowSelect which options you want to have included on this report:
  • EIN Records Separated or Combined: Will display the employee records either separated by EINC or combined regardless of EINC
  • Customer Detail: When checked, this option will display the related customer name and department the employee worked for
  • Active or Inactive Employees: Select if you only want to see only active employees or inactive employees listed on the report
  • Employees Missing Hire Date Only: Select if you only want to see employees that meet the hour requirements but do not have an ACA hire date listed on their record
  • Current Assigned or Unassigned Employees: Select if you only want to see employees that are currently on assignment or not on assignment

Average HoursEnter the minimum average number of hours each week that an employee must have worked to be included in this report 
  • Typically, this will be the same number of hours you use to determine your full time employees that are eligible for insurance
  • This field defaults to 30 hours


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