Within WebCenter, users will be able to setup a second lunch option for employees who work more than the normal allotted hours and would be privy to a second lunch as well as additional breaks.
Step 1: Creating a new template
In order for employees to enter a second lunch option a WebCenter administrator will need to setup a new template. Navigate to time (1.), and select '+Add New Template' (2.):
Enter the template description of choice and select the federal timecard template within the template type drop-down. New fields should be visible called "Show Break 1,2,3,4,", "Custom Break4 Label", and the "Show Lunch2 In/Out" fields. Depending on which option is chosen, users may select to preview the template before saving.
In the following example 'Show Lunch 2 In/Out' was chosen. This could be useful when an employee may work more than 8 hrs in a day and will need a second lunch in order to be in compliance with specific regulations.
Users may select multiple options how they would like their lunch/breaks to operate. For example you may want to capture break 1 & 2 as well as lunches:
When setting up the template if a user selects Break 3 this will override the regular lunch and turns Lunch 1 into a minutes field and Lunch 2 would remain in and out as shown:
If Break 4 is selected it will override the lunch 2 in/out ( cannot be selected) and turns the second lunch field into minutes.
These can be useful if employees simply need to enter how many minutes they spent on a second lunch vs. exact time in and out.
Once the newly created template(s) are generated, navigate to the configs section of WebCenter to designate the templates to their respective clients within the timecard category:
To turn this configuration on, you will create a rule to decide which templates are used and how they are applied . Choosing "When" allows users to filter between a Customer, User Role, Entity, etc. and create the parameters to enter in the "Is" section. Selecting "Use " applies the rule and assigns the template accordingly. In the below example, the rule is setup for a Customer to use the 2 Lunch Test template:
Configuration 2: Enable Second lunch verification
If this configuration is set to True, the system looks at day total hours, if it's over the threshold and the employee didn't take a second lunch and they were supposed to this configuration will ensure a warning is populated for that timecard.
For example if they work nine hours the system doesn't throw a warning, if they go over 10 the employee should have a second lunch.
Configuration 3: Second Lunch Threshold
Users may setup the second lunch threshold based on company specifications. The default settings are set to 600 mns =10 hours. To change the default settings simply setup a new rule and enter the hours in a minutes format.
Within Enterprise the payroll department will be able to preview the detailed timecard and verify the lunch punches: