Customer Portal - Timeclock Punch Approval

Overview

The timeclock section of WebCenter offers the capability to review timeclock punches, edit, remove, approve, and submit time. Whether you have your own timeclock(s) or utilize those provided by TempWorks, quick and easy access to the portal allows for faster approval and real time punch information.

Accessing TimeClock Timecards

Within WebCenter, navigate to the TimeClock tab to the left:

Navigating the Timeclock Filter/ Status Options

Within the TimeClock tab, you may filter timeclock punches by a number of different filtering options. Simply select from the drop-down to modify your preferences:

• Incomplete - This will display timeclock punches with an odd number of punches. 
• Warnings - This will display early and late arrivals and departures (based on timeclock configuration setup). If you are not sure how to setup configurations, please follow TimeClock Prime.
• Not Submitted - Before you review the timecard, you can adjust time punch times and will be prompted to fix missing punches.
• Submitted - These have been approved by you and sent to the staffing company for processing.

Within the search section, you may enter criteria based upon the filtering option you have selected. In the following example, the filter "Employee Name" was chosen, and Jeanne was entered thus displaying timecards only pertaining to the individual employee as shown:

TimeClock Punch Editing

Select the pencil icon within the punch to edit the timecard: 

Alternatively, you can select the  icon and select "Details" to then be able to update all editable punches within the timecard:

Once in the "Edit TimeClock Timecard Punches" window, you may select to add a punch, modify the warnings, and add adjustments to the punch. In the following example, Jeanne's timecard is missing a punch. Select the "+" at the top right of the shift to add a punch:

You may modify the date as well as the time the punch recording should be for. Once the information has been entered, select "Save Punch":

Notice that the "Incomplete" warning disappears once the punch has an even number of punches.

If adjustments need to be added, simply select 'Add Adjustment,' and apply all those needed for the individual:

Once the timecard punches are completed, the total hours will display for the punch. You may return back to the main screen to review all other timeclock punches:

If the correct number of punches allotted for the timecard are inputted but the shift is incorrect, you may make modifications to the individual transaction that is incorrect. For example, Jeanne's punch has the correct number of punches but an incorrect time.

Open the shift by selecting the pencil to the top right within the timecard and then select the pencil to the left of the punch to edit the individual punch:

Modify either date or time as needed and once complete, select "Save Punch":

If the entire punch should not exist, you may select to delete the punch all together. If this is selected, this will permanently delete the punch:

Submitting Punches

When punches are verified and meet your approval, you may either choose to individually select the checkbox for the employee or select the "Week ending on" box to group all those that have been approved:

Those that can be submitted to the staffing company are marked. Select "Submit Selected" to send to the staffing company to begin the proofing and payroll side of the punch:

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